Space Management Solution

Using Microsoft Dynamics

Space Management Solutions using Microsoft Dynamics CRM

Optimizing Your Office Workspaces to Save 45% of Your Real Estate Costs. Makes Every Space Count for Your Business.

Spend on Commercial Real Estate Erodes Profits

There is an upward surge in the Commercial Real Estate and the indications suggest that the trend is Commercial Rentals is going to go up for quite a few years. With the Economy looking up, Enterprises worldwide will see an increase in head count resulting in a need for more workspaces.

One of the key expenditure for an enterprise is Rental and Leasing Expenditure of Office Spaces. Historically, Enterprises have seen that if this expenditure is not controlled, it can erode profits.


Space Management Solution Can Save 45% Of Real Estate Costs

Effectively managing and optimising office spaces can actually help you control your Commercial Real Estate / Rental costs – even if you are increasing your head count. In our experience, our customers have freed upto 45% of the workspaces by doing Smart Workspace Management.

Space Management Solution from Compusoft helps you free a significant office space – even upto 45% or more. Compusoft’s Space Management Solution can enable you to effectively optimise your office rental costs. Not only that, it can also enable your HR / Admin teams to work more efficiently by providing significant value adding facilities associated to Office Space Management.

Space Management

The first step to optimising space management is to have clear and online information of your floor plans and the employees occupying it. Then tracking the space allocation & vacancy helps you helps you understand the occupied / empty regions or vacancy fragments. Analysing this information from various dimensions gives you insights to better utilisation of space.

With Compusoft’s Space Management Solution, you can get a graphical representation of your floor plans and real-time occupancy details. It also provides tools to identify fragments by vacancy, departments, projects, etc. The solution also provides complete insights of space utilisation from various dimensions, which can help you take space management decisions effectively.

Move Management

Today, office spaces are effectively utilised by keeping a track of accurate and online information about its current allocation. Also in industries, where Employee Turnover / Transition is high (ex ITES / Banking), the need for current utilisation details is extremely important to take optimal workspace allocation decisions.

Compusoft’s Space Management Solutions help you manage movements and exits effectively. The Space Management Solution provides stage-wise process for allocation of new spaces with appropriate work flows, and approvals from the department head / HR team. The solution also provides processes for transfer / removal of workspace. This helps the HR / Admin team to have a centralised system for managing movement of workforce.

Asset Tracking

Dynamic Workspaces (that is workspace allocated to individual / team for a temporary period of time) are a great way to manage collaboration and execution of cross functional projects. Also consider another scenario where employee transition or turnover is high. In both these cases, there is a need to manage & track the movement of office assets (like computers, printers, etc) along with workspace allocation.

Compsoft’s Space Management Solution integrates Movement Management with Asset Tracking System. This helps an enterprise to manage asset movement along with Workspace allocation in an integrated fashion. As a result, the HR/ Admin team exactly knows where everyone is working & the assets they are working with.

Facilities Management

When dealing with Workspaces and Workspace related assets, there can be issues relating to them. Like, for example: Plug points not working, Chairs not comfortable, etc. Not dealing such issues on time can lead to dissatisfaction, discomfort and even hamper productivity.

Compusoft’s Space Management solution provides an integrated facilities management system. The users of Workspaces are provided with a portal where they could raise a request or support ticket and track them. The facilities management system can define process for resolution of issues, and allocate the ticket to the appropriate teams for resolution. The teams can prioritise and work on tickets and address the support requests. Turnaround Times and Service Level parameters can also be defined and tracked if necessary.

Features of Space Management Solution

  • Manage Multiple Locations
  • Graphically Responsive – Floor Layouts
  • Detailed Spacing Statistics
  • Occupancy Scenarios
  • Manage Space Inventory
  • Workspace Assignment and Tracking
  • Manage Employee Movements
  • Inventory Movement with Employee Movement
  • Asset Tracking
  • Online Portal for Workspace Support Requests
  • Support Management System
  • Definition of SLAs and Turn Around Time
  • Customizable Process Work-flows
  • Workspace related Analytics
  • Graphical Dashboards
  • Integration with backend ERP / HR systems
  • Built on Microsoft Dynamics CRM
  • Available on Cloud or on Premise
  • "We express our thankfulness to Compusoft team’s contribution and capabilities, in the areas of innovative approaches to problem solving and making design decisions, deep understanding of Microsoft CRM on Cloud systems and processes. These factors were essential in helping us see beyond the initial requirements – and frequent challenges to realize the full potential of the systems being deployed."
    Vivek Gupta (President) Hitachi Systems Micro Clinic
  • "Compusoft team operates at the upper end of the expertise spectrum and has been at the forefront in assisting and presenting new processes at our premises. The company has embraced a long term strategy as critical to maintaining a competitive advantage whether it be On Cloud or On Premise Microsoft Dynamics CRM."
    Apsara Shetty (Director) Relacs Investment Private Limited
  • "The key requirements for effective implementation of Microsoft CRM on Cloud model were the activities defined should be operational and an understanding of licensing culture. Compusoft consultants came out trumps on both scores."
    Sudarsan Ranganathan (Managing Director & CEO) Veeras Infotek Private Limited (India & Middle East)
  • "We at Kotak Mahindra Bank Ltd, , were looking for better controls on space allocations and quicker way to get the MIS on occupancy and vacancy status. We collaborated with Compusoft’s Dynamics Space Management Solution to leverage not only to optimize the space utilizations but also took the leverage of the Business Analytics provided on Microsoft Dynamics CRM platform which helped deliver much faster allocation of seats capabilities & cost allocation to different business units"
    Shamsher Sindhu (Vice President) Kotak Mahindra Bank Limited
  • "Microsoft Dynamics service offerings are redefining how business solutions permit people for greater success, forecast forthcoming issues and opportunities, and enable organizations to expand the possibilities for competitive advantage. MS Dynamics solutions integrate the world's best practices & business processes collected over years of experience and learning from the industry which enable our organization to maximize returns on our Microsoft Dynamics investments"
    Vivek Gupta (President) Hitachi Systems Micro Clinic
  • "The Microsoft Dynamics CRM Online solutions allowed us to leverage B2B connect model to deliver right solutions for our customers. The Solution helps enterprises to stay connected with clients, partners. They also enable enterprise to control information at any given point of time from anywhere."
    Apsara Shetty (Director) Relacs Investment Private Limited
  • "The robust platform of Microsoft Dynamics CRM allows us full flexibility to connect at any given point of time from around the world on mobile & desktop which not only provides us with a ready on hand information but also enables our organization in quick decision making & optimize internal processes."
    Sudarsan Ranganathan (Managing Director & CEO) Veeras Infotek Private Limited (India & Middle East)

Clients we worked with

We have successfully implemented Mobility solutions for our customers in multiple industries and continue to support them post implementation. We are their single point of contact for  for their IT & Software needs.

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